Privacy Policy

1. Introduction

This Privacy Policy explains how Pepper Recruiting (“we,” “us,” or “our”) collects, uses, and protects personal information when you visit our website or communicate with us through our online forms. By using this website, you acknowledge that you have read and understood this Privacy Policy.

2. Information We Collect

We collect information that you choose to provide directly to us, as well as certain technical information related to your use of the site.

2.1 Information You Provide Directly

When you use our contact forms or otherwise communicate with us through this website, we may collect:

  • Full name
  • Email address
  • Phone number
  • Company name (if provided)
  • Any information you include in your message
2.2 Resume and Job Description Uploads

If you choose to upload a resume, CV, or job description through our forms, we collect and receive the contents of those files, which may include personal, professional, and employment-related information.

At this time, files and form details submitted through our website are transmitted to us by email and stored in our email systems for review and follow-up. We do not use these files for any purpose other than evaluating potential candidates or job opportunities and communicating with you or our clients.

2.3 Technical and Usage Information

Our hosting and infrastructure providers may automatically collect limited technical information such as IP address, browser type, device characteristics, and timestamps as part of normal web server and security logging. We do not currently use third-party analytics, tracking pixels, or advertising cookies on this site.

3. How We Use Your Information

We use the information we collect for the following purposes:

  • To review and respond to your inquiries or requests submitted through our contact forms
  • To evaluate candidates for potential job opportunities and match them with client needs
  • To communicate with you regarding roles, opportunities, or services that may be relevant
  • To operate, maintain, and secure our website and email systems
  • To comply with legal and regulatory obligations

4. Legal Bases for Processing (If Applicable)

For individuals located in jurisdictions that recognize legal bases for processing personal data (such as the European Union), we may process your information based on:

  • Legitimate interests – such as operating a recruiting and staffing business and responding to inquiries;
  • Consent – where you voluntarily submit information to us; and
  • Legal obligations – where we are required to retain certain records.

5. How We Share Your Information

We do not sell your personal information.

We may share your information in the following limited circumstances:

  • With service providers: We may share information with trusted service providers who support our operations (for example, email or hosting providers). These providers are only permitted to use your information to perform services for us.
  • With clients: If you are a candidate, we may share your resume or relevant information with potential employers or clients in connection with job opportunities, but only for recruiting purposes.
  • For legal reasons: We may disclose information if we believe it is necessary to comply with applicable laws, regulations, legal processes, or governmental requests, or to protect our rights, safety, or property.

6. Data Retention

We retain personal information for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, including:

  • Responding to your inquiries and communicating with you;
  • Evaluating candidates and maintaining records of potential opportunities;
  • Maintaining business and legal records, where required.

If you would like us to delete your personal information or any resume/job description you have submitted, you may contact us using the details in the Contact Us section below. Subject to any legal obligations, we will make reasonable efforts to honor such requests.

7. Security

We take reasonable and appropriate measures to help protect the personal information we process from loss, misuse, unauthorized access, disclosure, alteration, and destruction. These measures include using reputable hosting and email providers, enforcing access controls, and limiting access to personal information to those who have a legitimate business need.

However, no method of transmission over the internet or method of electronic storage is completely secure. We cannot guarantee absolute security.

8. Children’s Privacy

Our website and services are not directed to children under the age of 16, and we do not knowingly collect personal information from children. If we become aware that we have inadvertently collected personal information from a child under 16, we will take steps to delete it.

9. Your Rights and Choices

Depending on where you live, you may have certain rights regarding your personal information, including the right to:

  • Request access to the personal information we hold about you;
  • Request correction of inaccurate or incomplete information;
  • Request deletion of your personal information, subject to legal or contractual restrictions;
  • Object to or request restriction of certain processing activities; and
  • Request a copy of your information in a portable format, where applicable.

To exercise any of these rights, please contact us by either emailing us at admin@pepperrecruiting.com or calling us at (512) 993-1572. We may need to verify your identity before fulfilling your request.

10. Third-Party Websites

Our website may contain links to third-party websites or services that are not controlled by Pepper Recruiting. We are not responsible for the privacy practices or content of those third parties. We encourage you to review the privacy policies of any third-party sites you visit.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or other factors. When we make changes, we will update the “Last Updated” date at the bottom of this page. Your continued use of the website after any changes become effective constitutes your acknowledgment of the updated Privacy Policy.

12. Contact Us

If you have any questions about this Privacy Policy, or if you would like to exercise your privacy rights, you can contact us at:

Email: admin@pepperrecruiting.com

Phone: (512) 993-1572

Last Updated: January 1, 2025